10 Essential Supply Chain Automation Tasks OCELLOS Can Handle

Updated August 2024.

Over the last ten years CGT Therapies have risen in volume and complexity, making it critical for supply chain steps to progress seamlessly, in order and on time. OCELLOS automates end to end. These complex processes often involve a number of stakeholders both within and outside of the organization, for example partners such as specialist logistics partners and manufacturers. The job of co-ordinating all of these separate parties can be stressful, particularly when up against tight timescales and when the stakes are so high for patients. OCELLOS aims to minimise the dependence on manual tasks and with this, the likelihood of errors or things being missed that could interrupt, delay or otherwise threaten the therapy delivery process. A full implementation of OCELLOS has been shown to reduce the number of manual tasks that a therapy manager has to undertake in a therapy journey from hundreds to under ten, allowing them to concentrate on other tasks that bring more value to the business or patients. Aiming to reduce the stress of delivering therapies quickly and efficiently and ensuring that information flows through the supply chain seamlessly.

10 Tasks OCELLOS Can Automate with Supply Chain Automation

1. Patient Scheduling
2. Audit Data Collation
3. Book Manufacturing
4. Book & Track Logistics
5. Compliant Labelling
6. Real-Time User Notifications
7. Manufacturing Status Updates
8. Benefits Verification
9. Storage Alerts
10. Multi-Cycle Therapies

1. Patient Scheduling

• Overview: Automate the coordination of patient scheduling end-to-end.
• Details: In traditional systems, a team member must coordinate the schedule, adjusting all activities if a single element changes. OCELLOS calculates therapy timelines based on specific parameters and uses manufacturing availability to schedule key dates, ensuring that all timelines are met seamlessly.

2. Audit Data Collation

• Overview: Tie every action to the patient ID for a comprehensive audit trail.
• Details: OCELLOS automatically records every action with user ID and timestamps, creating a searchable, reportable, and electronically stored full audit trail. This includes linking documents like product labels and manufacturing records to the patient journey, eliminating the need for manual collation or filing.

3. Book Manufacturing

• Overview: Track manufacturing availability and scheduling treatment slots.
• Details: OCELLOS provides a clear calendar of manufacturing slots with a timeline of key dates. Once a slot is confirmed by the manufacturer, OCELLOS places the booking without the user needing to leave the app, streamlining the entire process.

4. Book & Track Logistics

• Overview: Fully integrate with logistics providers for real-time tracking.
• Details: The logistics widget in OCELLOS can integrate with a range of logistic providers to trigger real-time alerts for shipping status, and where available; temperature information, shipping unit battery life, and location. This integration ensures that all necessary tracking information is available and incorporated into audit trails and therapy journey reports.

5. Compliant Labelling

• Overview: Connect with labeling systems to generate compliant, patient-specific, and multi-lingual labels.
• Details: OCELLOS ensures consistent and compliant labelling for patient materials and finished therapies, including the necessary patient-specific information. Labels can be generated in various languages, and an audit trail is logged each time a label is created.

6. Real-Time User Notifications

• Overview: Send notifications for important actions.
• Details: OCELLOS immediately alerts users via email when an action requires completion, triggered by therapy process milestones or exceptions. Notifications are configured to match the process, ensuring users are always aware of the next steps to progress the therapy journey. This reduces delays and ensure progression is continuous.

7. Manufacturing Status Updates

• Overview: Monitor the progress of therapy through the manufacturing process.
• Details: With advanced integration into the manufacturing partner system, it is not only the production slots that can be booked. The progress of the therapy through the manufacturing process can be monitored in real-time for key steps, such as manufacturing start and end times, QA checks, fill, and finish. This means that the progress of each dose for each therapy can be closely monitored and corrective action taken pro-actively if timelines or processes need to be adapted. Via this integration, OCELLOS can also accept documents from external systems and add these to the audit trail automatically.

8. Benefits Verification

• Overview: Integrate with patient hub services for insurance coverage and benefits verification.
• Details: For commercial treatments, assessing patient benefits and insurance coverage etc. is critical but adds administrative processes and time delays. OCELLOS collaborates with patient hub applications like Fusion by Cencora’s Lash Group to retrieve patient benefits information at registration. This integration reduces administrative steps and expedites patient treatment scheduling.

9. Storage Alerts

• Overview: Monitor storage conditions and alert users about charge periods and expiration dates.
• Details: OCELLOS tracks storage conditions and sends alerts to specific users via email to ensure critical deadlines are not missed, mitigating risks associated with storage.

10. Multi Cycle Therapies

• Overview: Manage therapies with multiple cycles for accurate tracking and coordination.
• Details: OCELLOS can help to manage therapies that have multiple cycles as part of their process, triggering and tracking a new cycle at the specified point of the process. These cycles can run concurrently, staggered or consecutively as required by the process for the therapy or the patient. The cycles can follow the same pathway or could be a secondary sample that is being processed through another process with a different starting material that is designed to coincide with a previously started process.

 

OCELLOS provides comprehensive supply chain automation, integrating with a range of supply chain partners to ensure real-time information flow and precise workflow configuration. Discover how OCELLOS can streamline your therapy journey by reading more about recent projects or booking a free demo today.